What’s New in the Operations Manual

Revisions made since September 1, 2019:

I. Governance

I-2.2 Tax Information (1/8/20)

I-2.8(3) University Staff Council (1/15/21; 6/3/22)

I-2.8(11) Committee on Funded Retirement and Insurance Charter (7/18/23)

I-2.8(15) Committee on University Libraries Charter (effective 5/1/23)

II. Community

II-3 Human Rights (5/12/22; 8/1/23)

II-4 Sexual Harassment and Sexual Misconduct (formerly Sexual Harassment) (1/20; 8/14/20; 1/29/21; 7/9/21; 8/13/21; 12/17/21; 1/28/22)

II-6 Nondiscrimination Statement (5/12/22)

II-7 Disability Protection Policy and Accessibility Statement (effective 8/1/23)

II-10 Violence (1/20; 6/8/22)

II-11 Anti-Retaliation (1/20; 6/9/22)

II-14 Anti-Harassment (1/20; 3/20; 6/16/22)

II-16 University Programs with Minors (formerly Minors on Campus) (5/20/22)

II-18.4 Conflicts of Commitment (Effort) (3/20)

II-18.5 Conflict of Interest in the Workplace (3/20; 1/14/21)

II-19.3 Security and Privacy (Acceptable Use of Information Technology Resources) (3/11/22)

II-20 University Brand Policy and Required Notifications in Institutional Publications (formerly Publication Standards) (2/20)

II-27.1 Principles for Determining the Suitability of Research Done in the University (effective 7/1/23)

II-27.2 Principles Governing Access to Research Information (effective 7/1/23)

II-27.3 Process for Access to Research Information (effective 7/1/23)

II-27.7 Corporate- and Industry-Sponsored Projects (7/10/20; 1/4/22; 7/1/23)

II-28 Academic Review (4/6/21)

III. Human Resources

III-1.2 Classifications of University Staff (8/4/20)

III-2 Merit System (6/24/22)

III-3.0 Temporary Furlough Benefit Extension Policy (8/3/20)

iII-3.1 The Relationship of P&S Staff to the University of Iowa (effective 7/1/23)

III-3.1l Temporary Furloughs for Non-Organized Professional and Scientific Staff (effective 2/1/22)

III-3.2 Performance Review for University Staff (12/30/20 and 3/23/22)

III-3.3 Guidelines for Employment of Professional and Scientific Research Staff Members (7/18/22)

III-3.4 Classification Review of Professional and Scientific (P&S) Staff Positions (3/16/22)

III-3.5 Procedures for Creating a New Professional and Scientific Job Classification or Modifying the Pay Level of an Existing Classification (3/17/22)

III-3.6 Classification Review of a Merit Position to a Professional and Scientific (P&S) Staff Position (3/18/22)

III-3.7 Career Advancement of Professional and Scientific Staff Positions (5/4/21)

III-5 Postdoctoral Scholars and Fellows (11/5/21)

III-6.2 Involuntary Transfers of Faculty from Departments or Colleges (7/19/22)

III-8.5 Identification of and Initial Steps to Address Conflicts of Interest in Employment (1/14/21)

III-9.2 Credential Check at Point of Hire (7/20/23)

III-9.3 Criminal Background Check at Point of Hire (8/1/23)

III-9.6 Affirmative Action Employment Guidelines (6/17/22; 7/25/23)

III-9.7 Consideration of Misconduct in Prior Employment (7/1/23)

III-10.0 Temporary Policy on Faculty Salary Reduction (6/17/20)

III-11.7 Emeritus Status for Retirees (effective 7/1/23)

III-12 Termination of Appointment (7/18/23)

III-15.2 Responsibilities to Students (Professional Ethics and Academic Responsibility) (9/21/22)

III-15.6 Responsibilities to the Community (Professional Ethics and Academic Responsibility) (6/4/21)

III-16.4 Ethics and Responsibiities (Ethics and Responsibilities for University of Iowa Staff) (6/4/21)

III-17.2 Hours, Overtime, Call Back, and Standby (On Call) Status (8/10/21)

III-17.3 Direct Deposit of Payroll Checks (12/6/19)

III-17.8(1)  Summer Session Salaries (12/8/20)

III-17.8(2) Winter Session Salaries  (3/22/21)

III-17.12 Compensation for Military Leave of Absence (6/3/20)

III-17.19 Converting Faculty and Staff Salaries between Fiscal and Academic Year (1/20)

III-18 Insurance (7/19/23)

III-19 Flexible Spending Accounts (8/6/21)

III-22.1 Definitions (Paid Absences) (effective 8/1/23)

III-22.3 Sick Leave Policy (8/1/23)

III-22.7 Family and Medical Leave Act (3/20)

III-22.8 Parental Leave Policy (8/12/22; 8/1/23)

III-22.9 Catastrophic Leave Donations (1/1/20)

III-22.12 Blood, Bone Marrow, and Living Organ Donation (effective 10/1/21)

iii-23.2 Vacations (7/18/23)

III-24 Work Arrangements (formerly Flexible Work Arrangements) (7/1/21)

III-26.4 Professional Development Internship Program for Staff (deleted 1/12/23)

III-27 University of Iowa Tuition Assistance Program (8/15/22)

III-30 Grievance Procedure for Biweekly Student Employees (8/1/23)

III-33 Personal Protective Equipment (7/22/20)

III-34 Accidents (7/22/20)

III-38.2 Cash Awards and Gift Certificates (removed 9/7/21)

IV. Students

IV-2 Sexual Misconduct Involving Students (removed 8/14/20; see II-4 Interim Policy on Sexual Harassment and Sexual Misconduct)

IV-8 Absences from Class (3/3/20)

V.  Administrative, Financial, and Facilities 

V-1.1 Treasurer's Office (12/13/19)

V-4.4 Credit Cards (11/19/19)

V-4.6 Miscellaneous Cash Advances (11/19/19)

V-10 State Sales Tax on Goods and Services (9/22/22)

V-11 Purchasing (7/15/22)

V-12.17 University Surplus (8/24/22)

V-15.8 Commercial Driver’s License Drug and Alcohol Testing (2/9/21)

V-16.6 Critical Incident Management Team (CIMT) (5/18/20)

V-17.3 Definition and Identification of Records (3/31/22)

V-19.2 Regulations (Fleet Services) (9/8/22)

V-22 Travel Regulations (2/7/20; 8/5/21; 8/19/22; 8/24/22)

V-27 Parking Regulations (10/19; 12/19; 8/25/22)

V-28 Campus Speakers and Programs (5/17/21)

V-34 Capital Improvement Projects (8/7/20)

 V-35 Conditions of Use of University Facilities and Outdoor Spaces (formerly Conditions of Use of University Facilities) (3/15/21)

V-36 Control, Use, and Assignment of Physical Facilities (removed 3/15/21; see V-35 Conditions of Use of University Facilities and Outdoor Spaces)

V-37 Use of the Pentacrest (removed 3/15/21; see V-35 Conditions of Use of University Facilities and Outdoor Spaces)

V-38 Use of Campus Outdoor Areas Other Than the Pentacrest (removed 3/15/21; see V-35 Conditions of Use of University Facilities and Outdoor Spaces)

V-44 Art in State Buildings (deleted 7/20/21)

V-46 European Union General Data Protection Regulation (4/17/20)

VI. Services

VI-1 Campus Safety (formerly University Department of Public Safety) (7/1/23)

VI-9 General Stores (8/30/22)

VI-11 University Parking and Transportation Department (12/19)

VI-21 Printing Services (8/31/22)

VI-22 Custom Publishing (8/30/22)

VI-28 UI Wellness (8/20)

VI-29 Family Services (7/13/21)

VI-30 Reward and Recognition (8/20)

VI-31 Organizational Effectiveness (8/20)

VI-32 University of Iowa Threat Assessment Team (12/18/19; 7/1/23)

For previous years’ revisions, see: 

Policy Amendments 2018–19

Policy Amendments 2017–18

Policy Amendments 2016–17

Policy Amendments 2015–16

Policy Amendments 2014–15

Policy Amendments 2013–14

Policy Amendments 2012–13

For archived editions of the Operations Manual, see:

PDF icon 2018 University of Iowa Operations Manual

PDF icon 2017 University of Iowa Operations Manual

PDF icon 2016 University of Iowa Operations Manual 

PDF icon 2015 University of Iowa Operations Manual

PDF icon 2014 University of Iowa Operations Manual

PDF icon 2013 University of Iowa Operations Manual 

PDF icon 2012 University of Iowa Operations Manual 

PDF icon 2011 University of Iowa Operations Manual 

PDF icon  2010 University of Iowa Operations Manual 

PDF icon 2009 University of Iowa Operations Manual