Policy Manual

1. Name and Membership.
   1. The Emeritus Faculty Council, referred to below as "Council," is the eighteen member executive committee of the Association of Emeritus Faculty of the University of Iowa, referred to below as "Association," and is elected by members of the Association. The Council shall conduct the business of the Association between the Association's annual meetings.
   2. Membership in the Association includes all persons who, before they retired, were eligible to vote in the election of members of the University of Iowa Faculty Senate.
      
      (The 1998 Constitution of the Faculty Senate defines those eligible to vote as including all traditional tenured and tenure-track faculty members plus the following non-traditional faculty members:
      
      "Tenured, non-tenured, and salaried clinical faculty who hold the rank of professor, associate professor, and assistant professor are considered members of the faculty and eligible to vote. Faculty members not attached to a represented college are assigned to the most appropriate of the represented colleges for electoral purposes.")
2. Goals.
   1. The goals of the Association and Council are to provide advice and assistance to its current and prospective members on matters of mutual concern, and to the university in carrying out its various missions. In seeking to achieve these goals, the Association and Council shall:
      1. Establish and maintain contact with current and prospective emeritus faculty; and
      2. Consult on a regular basis with current Faculty Senate officers and appropriate university officials and offices.
   2. In addition, the Association, at its annual or special meetings, and the Council, between such meetings, may consult with any individuals or groups and make recommendations to its members and/or to the university on any matters they deem appropriate.
3. Meetings of the Association.
   1. The Association shall meet annually. Other meetings shall be called by the President of the Council to consider one or more specific issues if requested to do so by:
      1. A majority of the Council.
      2. Twenty members of the Association.
   2. The presiding officer of the Association meetings is the President of the Council. In the absence of the President, the Vice President will preside, and if both are absent, the Secretary will presid(e). If none of the officers are present, the Association will designate the presiding officer from among the remaining members of the Council by majority vote.
   3. The Council will provide the tentative agenda for all meetings of the Association subject to the approval of the Association. The agenda may be amended from the floor of the Association meeting.
   4. A quorum of the Association shall be 36 members.
   5. Meetings of the Association shall be open unless a majority votes to meet in executive session. Some portion of each meeting must be open. A report of each executive session shall be made in the next open meeting.
4. Composition and Functioning of the Council.
   1. To assure representation across the university, membership on the Council will include at least one representative from each college (nine members) except the Graduate College, and, to assure that the Council membership also reflects, at least roughly, the difference in the number of retirees from different colleges, the three colleges with the largest number of retirees will provide the remaining nine members as follows: the College of Liberal Arts and Sciences five additional members; the College of Medicine three additional members; and the College of Education one additional member. Voting for the members representing each college will be restricted to eligible Association members from those colleges. The Executive Vice President and Provost or their designee shall serve ex-officio as liaison to the Council from the Office of the Executive Vice President and Provost.
   2. Elections of Council members shall take place prior to July 1 each year, with the first election occurring in the year 2000. Each year six Council members shall be elected to serve three-year terms starting on July 1 of the year of their election. Members of the Council are eligible for election for no more than two successive three-year terms. Following one or more years of absence from the Council, a former Council member becomes eligible once more to serve two consecutive terms.
      
      (The terms of office of members of the initial Council are staggered, so that six persons were appointed to a one-year term, six to a two-year term, and six to a three-year term. The terms of those now on the Council will be deemed to commence on July 1, 1999, and Council members with one-year only appointments may serve one additional three-year term.)
   3. Officers.
      1. The Council will elect its own officers. The officers of the Council are President, Vice President who shall be President Elect, and Secretary. Terms are for one year commencing July 1, 1999.
      2. If the President Elect's (Vice President's) term on the Council would otherwise end at the time they are to take office, the term shall be extended automatically for one year. No one may hold two offices simultaneously or serve consecutive terms in the same office.
      3. If the Office of President becomes vacant, the Vice President shall become President for the remainder of that term and remain President for the following term. If the office of Vice President becomes vacant, it may remain vacant until the end of the term, in which case the Council will elect a President as well as a Vice President and Secretary at the time scheduled for the next election of officers. At the Council's option, a Vice President may be designated before the regular election.
      4. The Council President may establish such general or special committees as the Association's business may require, and such committees may include both Council members and members of the Association who are not on the Council.
   4. Meetings of the Council shall be open unless a majority of Council members vote to meet in executive session. Some portion of each meeting must be open. A report of each executive session shall be made in the next open meeting. A majority of the Council will constitute a quorum.
5. Powers and Duties of the Council.
   1. The Powers and Duties of the Council are:
      1. To represent the Association and act as its executive committee between meetings of the Association's members. The Council will organize itself in any manner appropriate for the accomplishment of its duties.
      2. To report on its activities to Association members at the annual meeting of the Association, and, to the extent feasible, by correspondence between annual meetings.
      3. To consult with and counsel members and prospective members of the Association, the officers of the Faculty Senate, the Executive Vice President and Provost, and other appropriate university officials on matters of mutual concern.
      4. To maintain the records of its own proceedings, Association proceedings, and all reports and communications received from Association and Council committees and maintain a liaison with the University of Iowa Retirees Association.
6. Elections to the Council — The Process.
   1. Election to the Council will be supervised by a Committee on Elections appointed by the President with the approval of the Council.
   2. Nominations for Council membership.
      1. The Committee on Elections will solicit nominations for election to the Council from members of the Association. On the nominating ballot, Association members may make one nomination for each vacant position on the Council, whether from their own college or another.
      2. The names of the two eligible members who receive the highest number of nominations for each vacancy will appear on the ballot if they consent to run. If one or both decline to run, the name(s) of the eligible member(s) with the next highest number of nominations who consent to run will appear on the ballot.
      3. The election ballot normally shall contain twice as many eligible nominees as there are vacancies. If only one of those nominated for a vacant position consents to serve, the Committee on Elections will try to identify another eligible member willing to serve, and if it succeeds, both names will appear on the ballot. If not, one name will appear.
      4. If no member from a college is willing to serve, that college will not have a representative on the Council until the next election unless the sitting Council member from that college is willing to continue serving for an additional year. The two consecutive three-year term limitation will not bar such service.
   3. The Committee on Elections will prepare and distribute ballots to members. After counting the ballots, the Committee will certify the results to the membership.
   4. Vacancy.
      1. If a vacancy for one year or more on the Council is in prospect at the time of the annual election, the vacancy will be filled by regular election procedures. If a vacancy for less than one year is in prospect, it will be filled by the Council (from eligible members of the constituency affected).
      2. Service in a vacancy that extends for more than eighteen months is considered equivalent to a full term in determining eligibility for reelection.
7. Amendments. Amendments to the bylaws may be initiated by the Council or at the annual meeting of the Association on motion of any member. The Association will be asked to approve a proposed change by paper ballot distributed to all members, with a change requiring a majority vote of those voting.
8. Parliamentary Authority. The rules contained in the current edition of Robert's Rules of Order, Newly Revised shall govern the Council and the Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Council and Association may adopt.

1. Membership. The Graduate Council consists of the deans of the Graduate College as ex officio nonvoting members, 13 members elected from the graduate faculty, and 4 graduate students chosen by the Graduate Student Senate for 1-year terms.
   
   Faculty representation on the Graduate Council shall consist of 11 collegiate representatives and 2 at-large representatives. One collegiate representative shall be elected by the graduate faculty of each of the colleges of Business Administration, Dentistry, Education, Engineering, Medicine, Nursing, Pharmacy, and Public Health. Three collegiate representatives shall be elected by the graduate faculty of the College of Liberal Arts and Sciences. The 2 at-large representatives shall be elected by the graduate faculty as a whole.
2. Duties of the Council.
   1. To serve as the executive committee of the graduate faculty.
   2. To assist and advise the Dean in the conduct of College business, including preparation of agendas, calling of emergency meetings, and determination of the status of staff members where doubt exists as to their eligibility for membership in the graduate faculty.
   3. To evaluate new graduate programs and revisions in existing programs, including non-departmental and interdisciplinary programs, and to make recommendations to the graduate faculty on new programs and on such aspects of curricula as will maintain uniform and effective educational policy.
   4. To supervise the codification of current rules and regulations of the graduate faculty.
   5. To assist the Dean, upon request, in the formulation of administrative decisions or judgments.
   6. To confer with the Dean on matters of policy regarding the professional welfare of the graduate faculty.
3. Term of Office for Faculty Members. Council members are elected to serve for a term of 3 years, and take office at the opening of the fall semester following election.
4. Officers. The Dean of the Graduate College and the Associate Dean of the Graduate College act respectively as chair and secretary of the Council.
5. Executive Committee. The Graduate Council selects from among its elected membership 3 members for an executive committee whose major function is to consult with the Dean of the Graduate College on procedural issues which do not require the decision of the full Council.
6. Election Procedure.
   1. Eligibility. All members of the graduate faculty are eligible for membership on the Graduate Council, except for the President, vice presidents, and deans. Associate and assistant deans and directors who are substantially engaged in teaching and research are eligible. Members who has served for 2 or more years may not succeed themselves.
   2. Elections of Collegiate Representatives. In the spring of a year in which the term of a collegiate representative is to expire, an election will be held by the graduate faculty within that college to elect a successor. Such elections must occur at least 6 weeks prior to the election of at-large representatives as described below.
   3. Elections of At-Large Representatives. To elect at-large representatives, the Graduate Council shall appoint from the graduate faculty an ad hoc nominating committee of 5 members which shall nominate 3 candidates for any at-large vacancy. Results of elections for collegiate representatives will be taken into consideration by the nominating committee.
      
      Ballots bearing the names of the at-large nominees shall be distributed by the registrar to members of the graduate faculty. Each faculty member shall return their marked ballot to the registrar. The envelope, but not the ballot, shall be signed by the voter.
      
      The nominees receiving the highest number of votes shall be declared elected to regular terms. The nominees receiving the next highest votes shall, in order, fill any irregular terms resulting, for example, from leaves or resignations of an at-large representative.
      
      In case of a tie, a Board of Tellers composed of 3 members of the council appointed by the dean shall determine the choice by lot.
   4. Vacancies. Procedures for filling vacancies of collegiate representatives for the remainder of the term shall be established by each of the colleges. In the case of a vacancy of an at-large council representative, the Graduate Dean shall appoint the faculty member receiving the next highest vote in the last at-large election to serve the remainder of the unexpired term.
   5. Election Date. The date for the election of at-large members of the Graduate Council corresponds to the date for elections to the University Faculty Council.

1. General Purpose and Method of Operation. University charter committees are established, modified, and disestablished by the collective action of the following 3 organizations, namely, the University of Iowa Student Government, the Staff Council, and the Faculty Senate (herein called "assemblies"), and by the President of the University of Iowa or designee.
   
   The organization, purpose, and charge of university charter committees are subject to the authority of the Board of Regents, State of Iowa, and the President of the University of Iowa.
   
   Charter committees are established in an effort to assure that university-wide services and activities will be carried out in the best interests of education and society. The membership of university charter committees is generally composed of faculty, staff members, and students in varying proportions according to the committee's primary interest. Charter committees are designed to be small working groups. Unless special circumstances dictate, they shall not exceed 11 appointed, voting members. Their general responsibility is twofold: 1) to recommend and to advise on the formulation of university policy, and 2) to assist in the interpretation of university policies to their respective constituencies.
   
   The composition of each charter committee, the activities of concern to it, and the specific charges to it are set forth in specific charters which follow this General Charter.
2. Scope of Concern. Within the area to which it is assigned by its specific charter, each university charter committee may recommend university policy and advises on the following matters: 1) formulation of basic policy and objectives; 2) development of plans and programs including financing; 3) development of operations, procedures, rules, and regulations; 4) response to suggestions and inquiries from all persons interested in the university; 5) solicitation of expert opinion and information from any sector of the university when it appears that such opinion and information will help the committee in its advisory capacity; and 6) other matters of mutual interest and concern as they arise. University charter committees are privileged, as are the assemblies and constituencies which the committees represent, to take a position on any question concerning the relation between the area of their immediate concern and the overall welfare of the university. The position taken will be deemed that of the charter committee and not necessarily that of the three assemblies or their constituencies. Upon its request, the charter committee will have access to all relevant public information as defined in Chapter 22 of the Iowa Code.
3. Authority. Each university charter committee acts only in an advisory capacity within the area assigned to it. Committee recommendations are not binding on the administration. On the other hand, it is expected that the views of the committees will have an important influence on policies and procedures in their areas of concern. Administrators remain responsible to and accountable to the President of the university. Members of the charter committees, on the other hand, should report to and seek the views of the assemblies which have nominated them. Furthermore, it is expected that when administrative officers of the university seek the opinion of students, faculty, or staff, they will use, among other sources of information and advice, the services of the appropriate charter committee. Each assembly, of course, may maintain its own internal committee system. Similarly, the President of the university shall be able to establish committees as deemed necessary by the President.
4. Appointment Procedures.
   1. Qualifications for Members.
      1. Appointments of committee members by each assembly are to be made in accordance with the procedures adopted by that assembly. Appointments must meet the committee membership requirements of the general charter and of the specific charter for the committee concerned. Appointments must be consistent with the university's affirmative action policy. All such appointments shall be confirmed by the President of the university or designee, who will also make committee appointments if specifically mandated by the charter of a specific committee.
      2. Appointees of the University of Iowa Student Government shall be persons who are currently registered as full-time students at the university in an undergraduate, graduate, or professional program on campus.
      3. Appointees of the Faculty Senate shall be persons who are eligible to be members of the Faculty Senate (I-2.8(1)).
      4. For purposes of membership on charter committees, appointees of the Staff Council shall be permanent employees of the university, either full or part time, who are covered by the Board of Regents Merit system, or who are classified primarily as Professional and Scientific Staff.
   2. Annual Term of Charter Committees. Each charter committee shall have an annual term running from September 1 of each year to the following August 31.
   3. Term of Members. The term of appointment for each member of a charter committee shall be fixed by the assembly appointing that member except that no appointment shall be for a term longer than 3 years. Reappointments are possible. However, no person may serve more than 6 consecutive years on a charter committee, except as specified by specific committee charters. Terms of newly appointed and reappointed committee members will begin on September 1 and terms of retiring committee members will expire on August 31. When appointments are made for more than 1 year to a new charter committee, initial appointments from each assembly are to be staggered terms, that is, for 1, 2, or 3 years.
   4. Time of Appointment. To the extent possible, appointments and reappointments are to be made on or before May 15 of each year so that all new and continuing members of the charter committee will be appointed before the committee's first meeting of its next term, commencing on the following September 1.
   5. Selection of Chairperson(s). On or before August 31 of each year, the chairperson and, where applicable, the co-chair of each charter committee will be appointed from among those members of the committee for the next annual term by the President of the university or designee after consultation with the presidents of the 3 assemblies.
5. Resignation and Replacement. In the event a duly appointed member wishes to resign, the member should notify the president of the appropriate assembly and the President of the University of Iowa or designee. The president of the relevant assembly shall forward the name of any new appointee to the President of the university or designee, who will confirm the appointment if it is consistent with (d)(1) above. If qualified, the person so designated will be appointed to complete the full term of the person who resigned. The President of the university or designee shall send written notice of the appointment to the chairperson(s) of the charter committee to which the person has been appointed, to the presidents of all three assemblies, and, in the case of staff, to the appointee's immediate supervisor.
6. Removal. A committee member appointed from an assembly may be removed by the president of the assembly if they are absent from at least three consecutive committee meetings or for other good cause. If the committee chair believes that there are grounds for removal, they shall notify the affected committee member and the president of the relevant assembly. If the president of the assembly believes removal would be appropriate, the member will be notified that the committee seat has been declared vacant, and a new member will be appointed to the committee by the appropriate assembly in accordance with its procedures.
7. Notification Procedures for Appointees and Reappointees; Designation of Administrative Officer to Serve as Liaison with Charter Committees. After charter committee members are appointed and confirmed, the President of the university or designee shall give written notice of full committee membership to the presidents of the 3 assemblies, who will then be responsible for notifying new appointees and reappointees from that constituency of their appointment. The President of the university or designee shall also distribute a consolidated membership list of all charter committees under their oversight to the presidents of the 3 assemblies, to the current chairperson of each charter committee, to each administrator who is a liaison to a charter committee, to the Office of Strategic Communication, and to other centers of communication as appropriate.
   
   In addition, it is expected that on or before September 1 of each year the President of the university or designee will designate one or more administrators, consistent with the terms of any specific charter, who will work with the charter committees during the following year. The list of administrators who are the liaisons to the charter committees will be sent to the committee in time to permit each committee to hold its first meeting of its annual term with the administrators in attendance.
8. First Meeting of Annual Term.
   1. Time of meeting. The first regular meeting of the annual term for each charter committee shall be held on or before October 1 in each annual term.
   2. Election of Secretary. At this meeting, the general and specific charges to the committee will be explained to the new members, current committee activities will be reviewed, and a secretary for the annual term will be nominated and elected by the committee.
9. Regular and Special Meetings.
   1. Frequency: Each charter committee is to hold a minimum of 2 regular meetings during each fall and spring semester falling within the annual term.
   2. Call: Meetings may be called from time to time by the chairperson(s) as business arises. The chairperson(s) shall call a meeting upon petition by one-third of the committee members or upon the request of the administrators assigned to work with the committee.
   3. Notice: Notice of each meeting shall be provided to all committee members, to the administrators designated as liaisons to the committee, to others having business with the committee, to the presidents of the three assemblies and, at the discretion of the committee, to the IMU Campus Information Center for inclusion in the master calendar.
   4. Floor Privilege: Meetings of the charter committees shall be opened to the public and media except when the committee deems it appropriate to meet in executive session. Committee members and the designated administrators (or their representatives) have the right and privilege of the floor at all times; this right may be extended to other persons by majority vote of the committee.
   5. Voting Privilege: Voting privileges are limited to members of the committee. A roll-call record of split votes is to be kept in the minutes when requested by a member of the committee.
   6. Quorum Requirements: A quorum consists of at least one-half of the committee's members. If proceedings are under way to replace a committee member (see paragraph f above) and neither the member facing removal nor an officially appointed successor is able to attend a committee meeting, the seat shall be considered vacant for quorum purposes.
   7. Conduct of Business: Committee deliberations generally should be conducted in accordance with Robert's Rules of Order, Newly Revised, which makes due allowance for the informality appropriate to small working groups. The committee shall follow a prepared agenda. The procedures outlined in this section do not interfere with the prerogative and responsibility of members of the committee to communicate with their several assemblies frequently and informally or to refer a disputed issue to the assembly for broader debate.
   8. Minutes: Minutes from each committee meeting are to be sent to all members of the committee, to the designated administrators who are liaisons to the committee, to the presidents of the 3 assemblies, to the President of the university or designee, and to other persons in the university or to such campus and community media as may be appropriate. At minimum, the minutes should reflect any resolutions or other recommendations or motions of the committee and be fairly reflective of the committee's discussion.
10. Files. All files and copies of the minutes of the committee shall be kept by the administrator who is the liaison to the committee. The chairperson(s) and secretary may maintain such files as they deem appropriate. Files of the chairperson(s) and the secretary should be sent to their immediate successors in office, or to the administrator who is liaison to the committee.
    
    At convenient times, as files relating to any charter committee accumulate in the Office of the President of the university or designee or in the files of any of the assemblies, administrators, chairpersons, or secretaries and are no longer needed by others for current reference, they shall be transferred to University Archives. At that time, the presidents of the 3 assemblies may deal with their copies of committee records in accordance with any university records retention policy then in effect.
11. General Charge to Charter Committees.
    1. Each committee shall concern itself with the matters listed in I-2.8(6)b as these matters apply to the area assigned to the committee.
    2. In terms consonant with I-2.8(6)a and I-2.8(6)c, the committee should at all times seek to advise the administration and to inform the three assemblies of matters of concern. Except as may be provided in the specific charters, there are no ex officio members of charter committees.
    3. When requested by the President of the university or designee, and without prejudicing the role played by the Faculty Senate Committee on the Selection of Central Academic Officials, each charter committee shall be available to advise the President of the university or designee: 1) on the methods of reviewing the functions which come within the scope of the committee's advisory role, 2) concerning the criteria for appointment of new university-wide administrators, some of whose functions come within the scope of the committee's advisory role, and 3) on the selection of such administrators.
    4. Each outgoing committee shall prepare in time for the first regular meeting of the incoming committee in the next annual term a brief report summarizing committee activities for the past year and identifying current issues and future questions to the extent such information is not available from the committee's minutes. Any annual report is to be distributed in the same manner as the committee's minutes.
    5. Committee members shall neither expect nor accept by reason of their service on any committee any gratuities, rewards, or perquisites, including tickets. Preferential treatment shall not be given to any committee member by virtue of service on the committee.
12. Establishment and Modification of Charter Committees. At least once every 3 years the presidents of the 3 assemblies and the President of the university or designee shall review the committee structure to determine whether charter committees should be established or modified. Before making a final decision, they shall seek the advice of the appropriate constituencies in this review process. To establish or modify a charter committee requires the approval of the 3 assemblies and the President of the university or designee.
13. Duration of the General Charter. The General charter shall be formally reviewed by the President of the university or designee and by the presidents of the 3 assemblies at least once every 6 years and continued if agreed to by them. It can also be amended at any time by unanimous agreement of these officers.

1. Membership. Confirmed by the President of the university (with administrative responsibility for membership and chair appointments handled by the Senior Vice President for Finance and Operations):
   1. Five members appointed by the governing body of the faculty, currently the Faculty Senate;
   2. Three members appointed by the governing body of the students, currently for the purposes of this committee, the joint nominations committee of the UISG and GPSG;
   3. Three members appointed by the governing body of the staff, currently the Staff Council.
   4. Committee is chaired by a faculty member; chair selection is made by the president of the Faculty Senate.
2. Charge to the Committee.
   1. The Committee shall be governed by the terms of the General Charter.
   2. In addition, the Committee shall:
      1. Advise on the establishment of general policies for the orderly, efficient, and attractive development of the university's physical campus and facilities, giving particular attention to aesthetic and ecological considerations;
      2. Advise on proposals for major development or building projects and proposals for major revisions in ongoing projects, giving consideration to compatibility with existing standards and policies and site selection;
      3. Advise on policies of space allocation and utilization, major modification or reallocations of existing facilities, and the responses to development proposals of all affected elements of the university.

(See also the Campus Planning Committee website.)

1. Membership. Confirmed by the Vice President for External Relations:
   1. Three members appointed by the governing body of the faculty, currently the Faculty Senate;
   2. Six members appointed by the governing body of the students, currently for the purposes of this committee, the joint nominations committee of the UISG and GPSG;
   3. Three members appointed by the governing body of the staff, currently the Staff Council.
   4. Committee is co-chaired by a staff member and a student; chair selections are made by the president of Staff Council and the joint nominations committee of the UISG and GPSG, respectively.
2. Charge to the Committee.
   1. The Committee shall be governed by the terms of the General Charter.
   2. In addition, the Committee shall:
      1. Advise the Directors in formulating and reviewing general policies for events presented to the university community and others;
      2. Provide feedback as requested on annual schedule of music, theater, dance, and the other performing arts; provide suggestions as requested on methods to increase revenue and audience;
      3. Advise on the public reaction to the cultural and entertainment programs offered at Hancher Auditorium, the educational aspect of these programs, the promotional techniques supporting them, and the financial success of the various series and individual programs;
      4. Promote and advocate for support of Hancher's programming and contributions to the university and Iowa communities.
3. Guideline. Persons recommended for appointment to the Hancher Auditorium Committee should be members of the university community who have demonstrated an awareness of and interest in the performing arts.

Effective March 8, 2024, this is a new policy. 

1. Name. The name of this organization is University of Iowa Retirees Association, hereafter known as UIRA.
2. Membership. UIRA represents staff and faculty who are at least 55 years old and have retired from the University of Iowa. Such faculty and staff and their spouses or significant others are eligible to be members of the UIRA. Associate membership (non-voting, non–office holding) is open to those who have present or previous ties to the university.
3. Government. UIRA is governed by a Board of Directors elected by the UIRA membership. The Board of Directors is led by a president who serves only one year, the immediate past president, and a vice president/president-elect elected by the UIRA membership. The UIRA is organized with a committee structure to accomplish the work of the association.
4. Mission and goals.
   1. Mission. The mission of UIRA is to facilitate support of the University of Iowa by retired faculty and staff members and to promote the interests and welfare of those retirees. The UIRA strives to help members keep in touch with each other and with the social and intellectual life of the university. 
   2. Goals. The goals of UIRA are: 
      1. Offer programs on topics of interest to retirees.
      2. Provide opportunities for social engagement and interaction of retirees.
      3. Provide advice and assistance to current and prospective members on matters of mutual concern.
      4. Support the university’s commitment to student success through initiatives mutually agreed upon by the UIRA Board of Directors and the Office of the President and University Human Resources liaisons.
5. Meetings. The UIRA membership shall meet at least annually. Other meetings shall be called by the president of the UIRA to consider one or more specific issues if requested to do so by the Board of Directors.
6. Duties of the Board of Directors.
   1. Represent the UIRA and act as its executive committee between meetings of the UIRA members. The Board of Directors will organize itself in any manner appropriate for the accomplishment of its duties.
   2. Report on its activities to UIRA members at the annual meeting of the UIRA and, to the extent feasible, by correspondence between annual meetings.
   3. Maintain and make public the records of its own proceedings, UIRA proceedings, and all reports and communications received from UIRA committees.
   4. Maintain a liaison with the University of Iowa President’s office and with the University of Iowa Human Resources office.
7. Amendment. Amendments to the UIRA bylaws may be initiated by the Board of Directors or at the annual meeting of the UIRA membership on motion of any member. The UIRA membership will be asked to approve any proposed changes from the membership by vote of all members.

1. Charge. The Charter Committee on Diversity, Equity, and Inclusion shall be governed by the terms of the General Charter with membership confirmed by the Associate Vice President for Diversity, Equity, and Inclusion. In addition, the Committee shall:
   1. Advise on the formulation, review, and application of policies and guidelines that promote and support the full contributions of all of the university's diverse faculty, staff, and students.
   2. Consider and recommend actions that will help support and fulfill diversity-, equity-, and inclusion-related commitments made by the university under the University of Iowa Strategic Plan and other university programs, plans, and policies.
   3. Provide a forum to which faculty, staff, and students may refer questions and recommendations concerning university diversity-, equity-, and inclusion-related policies and procedures.
2. Membership.
   1. Four members appointed by the governing body of the faculty, currently the Faculty Senate;
   2. Four members appointed by the governing body of the staff, currently the Staff Council;
   3. Four members (2 undergraduates, 1 graduate student, and 1 student from the professional colleges) appointed by the governing body of the students, currently for purposes of this committee, the joint nominations committee of the UISG and GPSG;
   4. Administrative liaisons: one representative each from the Office of the Executive Vice President and Provost; Division of Diversity, Equity, and Inclusion; Office of the General Counsel; Office of the Vice President for Student Life; and Human Resources.
   5. Committee is co-chaired by a faculty member and a staff member; chair selections are made by the president of the Faculty Senate and the president of Staff Council respectively.

1. Membership. Confirmed by the Executive Vice President and Provost:
   1. Five members appointed by the governing body of the faculty, currently the Faculty Senate;
   2. Four members (2 undergraduates and 2 graduate students) appointed by the governing body of the students, currently for the purposes of this committee, the joint nominations committee of the UISG and GPSG;
   3. Two members appointed by the governing body of the staff, currently the Staff Council.
   4. Committee is chaired by a faculty member; chair selection is made by the president of the Faculty Senate.
2. Charge to the Committee.
   1. The Committee shall be governed by the terms of the General Charter.
   2. In addition, the Committee shall:
      1. Advise the University Librarian on policies and strategic issues related to the resources and services the University Libraries provide;
      2. Advise the University Librarian on the needs of library stakeholders, including faculty, students, and staff;
      3. Advise the University Librarian on issues related to library collections in light of new and changing campus programs, changing patterns of faculty and student use, and specialized needs of the different disciplines; and 
      4. Advise the University Librarian on the use, development, and assignment of space in library facilities, including the Main Library, the Hardin Library for the Health Sciences, the branch libraries, and the high-density archival facility.
3. Guidelines. Faculty members recommended for membership to the University Libraries Committee should be selected and appointed in such a way that at any one time one member of the faculty shall come from the biological sciences, 1 from the humanities, 1 from the physical sciences, 1 from the social sciences, and 1 shall be "at large" from any area or department of the university.
   
   Student members recommended for membership should be selected and appointed in such a way that at any one time 2 members shall be undergraduate students and 2 shall be post-baccalaureate students.
   
   The staff member should be a person who can speak for the staff's interest in and use of the university library facilities.

(See also the Committee on University Libraries website.)

1. Membership. Confirmed by the Chief Human Resources Officer:
   1. Three members appointed by the governing body of the faculty, currently the Faculty Senate;
   2. Three members appointed by the governing body of the students, currently for the purposes of this committee, the joint nominations committee of the UISG and GPSG;
   3. Four members appointed by the governing body of the staff, currently the Staff Council.
   4. Membership Considerations. Care should be taken to represent the views of the many university constituencies that have parenting concerns and family issues through the life span, including staff (both merit and professional and scientific), students (both graduate and undergraduate), and faculty (both tenured and non-tenured).
   5. Committee is chaired by a staff member; chair selection is made by the president of Staff Council.
2. Charge to the Committee.
   1. The Committee shall be governed by the terms of the General Charter.
   2. In addition, the Committee shall:
      1. Review and make recommendations about the development and implementation of programs, plans, and policies that promote a positive climate for families of faculty, staff, and students through the life span.
      2. Review and make recommendations about the implementation of university child or dependent care programs and plans.
3. Guidelines.
   1. In selecting and appointing members, it is advisable to choose those who have demonstrated an awareness of and interest in child care and family issues.
   2. Staff members should be appointed in such a manner that there shall be merit staff and professional and scientific staff.
   3. The Manager of the Family Services Office shall be a non-voting, ex officio member.
   4. Administrative Liaisons who are non-voting members represent the Offices of the Provost and Human Resources.

(View the Family Issues Charter Committee website at https://uiowa.edu/ficc/.)

1. Membership. Confirmed by the President of the university (with administrative responsibility for membership and chair appointments handled by the Vice President for Research):
   1. Ten members appointed by the governing body of the faculty, currently the Faculty Senate;
   2. Four members appointed by the governing body of the staff, currently the Staff Council;
   3. Two members appointed by the governing body of the students (at least 1 of whom must be a graduate or professional student), currently for purposes of this Council, the joint nominations committee of the UISG and GPSG;
   4. One postdoctoral researcher member appointed by the joint nominations committee of the UISG and GPSG in consultation with the Graduate College and the University of Iowa Postdoctoral Association (UIPDA);
   5. One non-voting member appointed by the Emeritus Faculty Council, the executive committee of the Association of Emeritus Faculty;
   6. The Director of the Iowa Center for Research by Undergraduates (ICRU), a non-voting ex officio member;
   7. Committee is chaired by a faculty member; chair selection is made by the president of the Faculty Senate.
2. Charge to the Council.
   1. The Council shall be governed by the terms of the General Charter.
   2. In addition, the Council shall:
      1. Advise in the formulation, review, and application of policy and guidelines for university research and economic development and its funding both from within and without the university;
      2. Advise on questions concerning the compliance of research with university policies;
      3. Advise in developing methods for informing university members about research opportunities and for stimulating, evaluating, and rewarding good research;
      4. Provide a forum to which faculty and students may refer questions and recommendations concerning university research policies and procedures.
3. Guidelines.
   1. Only persons who have demonstrated an involvement and proficiency (appropriate to their varying stages of professional development) in research or other types of creative activities and who affirm a broad interest in questions concerning the research function of the university should be nominated and appointed.
   2. Care should be taken to achieve balanced representation across the university’s varied research interests, spanning disciplines, funding sources, research, scholarship, creative works, and economic development. The Faculty Senate shall appoint members who represent a range of research disciplines including but not limited to the arts, biological sciences, engineering, health sciences, humanities, physical sciences, and social sciences, including faculty members from disciplines where research is not customarily funded by external entities. No more than 2 faculty from one department shall serve on Research Council at the same time.

(See also the Research Council website.)

1. Membership. Confirmed by the Executive Vice President and Provost:
   1. Six members appointed by the governing body of the faculty, currently the Faculty Senate, to be composed of at least 1 faculty from the Graduate College and 1 from the professional colleges;
   2. Six members (3 undergraduates, 2 graduate students, and 1 student from the professional colleges) appointed by the governing body of the students, currently for the purposes of this committee, the joint nominations committee of the UISG and GPSG;
   3. Two members appointed by the governing body of the staff, currently the Staff Council.
   4. Committee is co-chaired by a faculty member and a student; chair selections are made by the president of the Faculty Senate and the joint nominations committee of the UISG and GPSG, respectively.
2. Definition. The phrase "financial aid" as used in this rule means all forms of scholarships and other student financial aid (including loans) administered by or through the Office of Student Financial Aid or other university office, other than financial aid under the direct control of a college or department.
3. Charge to the Committee. The committee shall:
   1. Review and make recommendations to the President regarding all forms of student financial aid.
   2. Assist the Office of Student Financial Aid or other university office administering financial aid in communicating all financial aid policies to the university community.

(See also the Financial Aid Advisory Committee website.)

1. General. The Presidential Committee on Athletics (PCA) is the advisory committee for the university President and the Director of Athletics on policies governing the Department of Intercollegiate Athletics consistent with the rules of the Big Ten Conference and the National Collegiate Athletics Association and consistent with the policies of the university, the Board of Regents, and the State of Iowa. In addition to its duty to advise and recommend policies to the university President and Athletics Director, the Committee periodically apprises the faculty, staff, and student constituency organizations of the status of athletics at the university and nationally.
2. Membership. Seventeen voting members appointed by the university President. Additional liaisons with Presidential approval.
   1. Two-thirds of the PCA consists of faculty members who are eligible for election to or are currently serving in the university Faculty Senate (11 members). Seven faculty members shall have a demonstrated record of undergraduate teaching and their primary appointment in one of the undergraduate colleges (Business, Education, Engineering, Liberal Arts and Sciences, or Nursing). Four faculty members shall have their primary appointment in the Graduate College or professional schools. Nominations for faculty appointments are submitted to the university President by a committee of the Faculty Senate.
   2. Two members are alumni, not members of the university faculty or staff. Alumni nominations are submitted to the President via the President of the UI Center for Advancement in consultation with collegiate deans and other units on campus.
   3. Two members are staff via nominees generated by Staff Council.
   4. Two members are students. One student nominated from the Iowa Student Athletic Advisory Committee (ISAAC) and the second one nominated by the joint nominations committee of the UISG and GPSG.
   5. Liaisons to the committee typically include designated representatives from the Office of the President, including the Office of Institutional Equity, the Office of the Senior Vice President for Finance and Operations, the Office of the Executive Vice President and Provost, the Office of the Vice President for Student Life, and the Athletics Department. These representatives are appointed by the President to facilitate and participate in the work of the committee.
   6. Committee is chaired by a faculty member; chair selection is made by the university President.
3. Faculty Athletics Representative. The Faculty Athletics Representative must hold the tenured rank of professor or associate professor in the university. They are selected by the President after consultation with the President of the Faculty Senate. The Representative serves at the pleasure of the President. They need not be a member of the PCA at the time of their appointment, but the appointment makes them a member with full voting power even though this action increases the membership of the PCA beyond the usual maximum until the next vacancy. The selection of a new Faculty Athletics Representative does not of itself diminish the term of their predecessor as a member of the PCA.
4. Officers. The officers of the PCA are a Chair (faculty, appointed by the President after consultation with the President of the Faculty Senate; the Chair serves at the pleasure of the President of the university) and a Vice Chair. The Vice Chair is elected by vote of PCA members either at the last PCA meeting of the spring semester or the first PCA meeting of the fall semester. A recording secretary will be provided by the Department of Athletics.
5. Terms of Members. Members of the PCA are appointed for a 5-year term except for student members whose terms shall be 1 year. No person who has served for 5 years is eligible, upon completion of their term, for further service until they have been off the PCA for at least 6 months. The President of the university may waive the provisions of the foregoing sentence in the case of the Chair of the PCA, or of the Faculty Athletics Representative. The term of any person selected to fill a vacancy expires on the date which would have been applicable to the person whom they succeeded. For continuity and depth of experience within the committee, efforts should be made to stagger terms of appointments.
6. Removal. Because intercollegiate athletics is a subject in which there is great public interest and calls for members of unusual ability, discretion, and judgment, the President, upon request of one-fifth of the members (3) of the PCA and for reasons which seem adequate, may remove a member from the PCA and cause the vacancy thus created to be filled. The PCA, by three-fourths vote of its members (13), may remove a member and declare the seat vacant.