Chapter 2 – Merit System

(Amended 11/04; 7/1/17)

Effective July 1, 2017, this policy has been revised. For individual changes, see the redlined version of III-2.1.

2.1 Regulations

(Amended 7/1/17)

Effective July 1, 2017, this policy has been revised. For individual changes, see the redlined version. 

Iowa Administrative Code, Chapter 3, Personnel Administration, contains the rules governing the Regents merit system. For staff grievances the University has elected to use the procedure found in the Iowa Administrative Code, Chapter 12, [681]12.9(262) in appropriate cases rather than rule [681]3.129(8A)

2.2 Merit System Staff

Job descriptions are written for all merit system positions pertaining to job responsibilities, minimum qualifications, and pay schedules. The basic work week is forty hours. The departmental executive makes the selection of personnel for such positions subject to approval by the resident director of the merit system. The requirements of III-9.4 Affirmative Action Employment Guidelines must be met.

(See also III-3.2 Performance Review for University Staff.)

2.3 Reviews of Position Classification

(Amended 11/04)
  1. Reviews of position classification. Permanent employees and department heads may request a position classification review and such requests shall be in written form. The department head will forward the employee's request with a recommendation from the department head within ten working days of date of the request to the resident director. The resident director shall review the employee's and department head's request and with a recommendation forward the request to the merit system director within 20 working days. The merit system director shall review and respond within 20 working days to the resident director who will inform the employee and department head. If the employee or department head is not satisfied with the merit system director's decision, that person may appeal the decision in writing within 15 working days of the merit system director's decision to a qualified classification appeal committee appointed in accordance with the procedures approved by the Board of Regents.
  2. The classification appeal committee will conduct such investigation as it deems necessary to determine the proper allocation of the position, and will notify the involved parties of its decision within 45 calendar days after the committee receives the appeal. Any further requests for review of the same position must be presented to the resident director in compliance with this rule and will be considered a new classification review. A new classification review will not be allowed for one year following the final decision on a request for review unless there have been substantial changes in the duties and responsibilities of the position. An appeal will be considered on the basis of duties and responsibilities assigned at the time of the original classification review, and in no case will the assignment of additional duties and responsibilities following the resident director's investigation of the original request for review be considered during the process of appeal as outlined above.

(See also IAC [681]3.127(8A).) 

2.4 Appeals on Application, Examination, and Certification Procedures

(Amended 11/04)
  1. a. Appeals on application, examination, and certification procedures. Applicants may appeal an action which they allege to be in violation of these rules concerning applications, examinations, or certifications. The aggrieved applicant will first discuss the matter with the resident director and, if not satisfied with the explanation and decision given, may within twenty days after the occurrence of the alleged violation file a written appeal with the resident director at Step 3 of the grievance procedure provided in Iowa Administrative Code [681]3.129(8A), or at a comparable step of a procedure approved under [681]3.129(1). If the applicant is not satisfied with the decision rendered at that step the applicant may pursue the appeal in accordance with the grievance procedure. If the grievance concerns the form or content of the application or an examination as approved by the merit system director, the director will act jointly with the resident director and at subsequent steps in response to an appeal.
  2. b. Appeals by applicants alleging improper discrimination on the basis of political or religious opinions or affiliations, or national origin, race, sex, disability, or age in selection, will be filed at Step 3 in the grievance procedure provided in Iowa Administrative Code [681]3.129(8A) or at a comparable step of a procedure approved under [681]3.129(1).
  3. c. This rule is intended to implement Iowa Code sections 8A.402, 8A.412, and 8A.416