23.1 Holidays

(Amended 9/93; Regents amended 6/14/95, effective 1/1/95; amended 8/05; 7/1/17)

Effective July 1, 2017, this policy has been revised. For individual changes, see the redlined version.

  1. General. Staff members with permanent and continuous appointments, on a full- or part-time basis, are entitled to holiday pay in proportion to their fraction of service. Staff members hired on a temporary, on call, provisional, project, or emergency basis, as well as students hired through the Office of Student Financial Aid and students hired in positions reserved specifically for student employees, are not entitled to holiday pay.
  2. Paid Holidays.
    (Board of Regents 7/28/77; amended 7/1/17)
    1. Members of the University staff are eligible for 11 paid holidays a year — two personal holidays that accrue and are taken as vacation, New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Friday following Thanksgiving, Christmas Day, and an additional day near Christmas designated in the official University calendar.
    2. Once personal holidays are added to the staff member's accrued vacation, they are taken in accordance with the policies governing vacation.
    3. When New Year's Day, Independence Day, or Christmas Day fall on Saturday, the Friday preceding is declared the holiday. When any of the three holidays falls on Sunday, the Monday following is declared the holiday.
    4. Holiday pay is granted to all permanent and continuous staff members provided they work their last regularly scheduled workday prior to, and also their first regularly scheduled workday following a holiday, unless failure to work on either or both days is excused because of: 1) scheduled vacation days, or 2) scheduled compensatory time off, or 3) personal illness or injury, or 4) other extraordinary circumstances beyond the control of the staff members which cannot be corrected in time for them to meet their employment obligations.
    5. When a holiday falls during the period of a leave of absence without pay, the staff member is not entitled to equivalent time off nor pay for the holiday.
    6. If a University holiday falls on a staff member's regular day off, where the individual is covered by the Fair Labor Standards Act, he or she will be given another day off within the next pay period if at all possible or will be paid for the holiday if the compensatory time cannot be scheduled. Whenever possible and feasible, department heads and supervisors should decide whether a staff member will be paid for a holiday or given time off at a later date in accordance with the wishes of the staff member.
    7. A Merit System staff member required to work on a holiday will be compensated at the rate of time and one half for all hours actually worked.
  3. Reporting. Reports on personal holidays are a part of the Employees Sick Leave and Vacation Report or departmental form conveying the information.

(See also IAC [681]3.142(19A).)