23.1 Definitions

The following terms are defined for the purpose of this policy on the Treatment of Alumni Records:

  1. "Alumni, alumnae, alumnus, alumna." Refers to any person(s) who hold(s) a degree or a certificate from The University of Iowa. Persons who have attended but have not completed a degree or certificate at The University of Iowa are "former students." 
  2. "Alumni records." Refers to information pertaining to one of the alumni, which is obtained and maintained after the individual no longer is enrolled as a student. Alumni records, however, do not include information from the education records of students or former students except information classified as "directory information" under IV-6 Treatment of Student Education Records. Information from alumni records retains its character as an alumni record when it is in the possession of a University academic or administrative office or a University-affiliated organization, provided that it is maintained separately from the confidential education records of the person to whom the alumni record relates. Any alumni who want their addresses and/or telephone numbers to be kept confidential, or who seek to be dropped from all University mailings, specific collegiate or departmental mailings, or specific University-affiliated organization mailings, should notify the Office of the Registrar, Division of Alumni Records, accordingly so that their requests may be coded in accordance with University policies.