Policy Manual

Terms listed are used throughout this policy and are defined below:

1. Academic building: a facility supported by general education funds that houses academic colleges, departments, units, offices, and programs,  where academic instruction or research occurs within a general assignment classroom.
2. Academic functions: events or social activities within an academic building, sponsored by an academic college, department, unit, office, or program, and hosted by the dean of the college or collegiate faculty.
3. Alcoholic beverage: any beverage containing more than 0.5 percent of alcohol by volume, including alcoholic liquor, wine, and beer.
4. Alcoholic (hard) liquor or spirits: varieties of liquor which contain more than 5 percent of alcohol by weight, beverages made which contain more than five percent of alcohol by weight but which are not wine or high alcoholic content beer, and every other liquid or solid, patented or not, containing spirits and every beverage containing more than 17 percent alcohol by weight or 21.25 percent of alcohol by volume, and susceptible of being consumed by a human being, for beverage purposes.
5. Beer: any liquid capable of being used for beverage purposes made by the fermentation of an infusion in potable water of barley, malt and hops, with or without unmalted grains or decorticated and degerminated grains or made by the fermentation of or by distillation of the fermented products of fruit, fruit extracts, or other agricultural products, containing more than 0.5 percent alcohol by volume but not more than 5 percent of alcohol by weight but not including mixed drinks or cocktails mixed on the premises.
6. Beer and wine service: the sale of only beer and wine, including hard seltzers and ciders.
7. Non-hosted bar (cash bar): alcoholic beverage service by the means of a cash bar must be for a closed group, either by invitation or advance ticket or as part of a closed, scheduled food event. Sufficient stock will be provided for the time specified for the event based on attendance estimates made by the sponsoring organization. Additional stock may be provided at the discretion of the University Catering administrator on duty. University Catering must provide all non-hosted cash bars on campus. Licensed external vendors are only allowed to serve a hosted bar, if approved.
8. Common-source container: kegs, coolers, pitchers, punch bowls, bathtubs, trash cans, common shared refrigerators, or similar common-source containers of alcoholic beverages intended to serve as a source of open access to alcoholic beverages at a party or other gathering.
9. Hosted bar: alcoholic beverage service by the means of a hosted bar must be for a closed group, either by invitation or advance ticket or as part of a closed, scheduled food event. Beverage type, quantity, price, minimum guarantee in sales, and estimated attendance must be agreed upon and confirmed in writing as least 2 weeks prior to the event. Increases in quantity during the event must be approved by and at the discretion of the University Catering administrator on duty and the representative of the group making original arrangements.
10. Off-campus event: Any event or activity off campus which is initiated, aided, funded, authorized, or supervised by the university or any authorized university official(s) (e.g., affiliated student, student organization or group, staff, faculty, department, athletic events, entertainment venues, development/fundraising function).
11. On-campus event: any event or activity on campus which is initiated, aided, funded, authorized, or supervised by the university or any authorized university official(s) (e.g., affiliated student, student organization or group, staff, faculty, department, athletic events, entertainment venues, development/fundraising function).
12. Private university departmental event: an event held by and for a university department (college, center, office, department, unit), such as a gathering of faculty to meet with a new recruit. For purposes of this policy, "private university departmental events" are events limited to employees and guests, are not open to the public, and may serve or sell alcoholic beverages.
13. Registered student organization: any student-led organization registered by the Division of Student Life (DSL). This includes, but is not limited to, fraternities and sororities, sport clubs, interest clubs or societies, academic organizations, special interest groups, and all other groups that receive registration through DSL.
14. Wine: any beverage containing more than 5 percent of alcohol by weight but not more than 17 percent of alcohol by weight or 21.25 percent of alcohol by volume obtained by the fermentation of the natural sugar contents of fruits or other agricultural products, but excluding any product containing alcohol derived from malt or by the distillation process from grain, cereal, molasses, or cactus.