Policy Manual

1. Short-term use: When any equipment belonging either to The University of Iowa or to the federal government, and under the custody of The University of Iowa, is going to be used off-campus for periods up to six months, this off-campus use shall be approved by the appropriate departmental office. Such records are to be maintained in departmental offices and do not need to be sent to Capital Assets Management (departments may utilize the Off-Campus Use of Property form).
2. Long-term use: When any equipment belonging either to The University of Iowa or to the federal government, and under the custody of The University of Iowa, is going to be used off-campus for periods longer than six months, this off-campus use shall be approved by the appropriate departmental office and that office shall notify Capital Assets Management in writing (Off-Campus Use of Property form) as to the University number, asset description, location, custodian (person responsible), and the expected return date.

Note: The Off-Campus Use of Property form and the instructions for completion are available in Capital Assets Management or can be found at the following website: https://cam.fo.uiowa.edu/content/forms-and-instructions.